2. Compare formal minutes with action minutes at a meeting - Scottish Highers Administration and IT - Question 2 - 2022
Question 2
2. Compare formal minutes with action minutes at a meeting.
Worked Solution & Example Answer:2. Compare formal minutes with action minutes at a meeting - Scottish Highers Administration and IT - Question 2 - 2022
Step 1
Both formal minutes and action minutes state who was present at a meeting
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Answer
Both types of minutes document attendees, allowing readers to see who participated in the meeting.
Step 2
Both formal minutes and action minutes state what tasks (actions) must be done, by whom and when
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Formal minutes tend to include detailed descriptions of tasks assigned, specifying individuals responsible and deadlines, while action minutes focus more concisely on the actions to be taken.
Step 3
Both state the type of meeting, the date and the venue
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Both formats capture essential logistical details, ensuring everyone understands when and where the meeting took place.
Step 4
Formal minutes detail discussions, which take place and the decisions arising whereas action minutes only record tasks and dates to be completed by attendees
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Formal minutes provide comprehensive summaries of discussions and decisions, while action minutes are streamlined to highlight only key tasks and assigned responsibilities.
Step 5
Formal minutes take longer to produce/read than action minutes
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The elaborative nature of formal minutes requires more time for drafting and reviewing, making them generally longer and more detailed compared to the succinct style of action minutes.
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