Outline the ways in which an organisation meets the requirements of the Data Protection Act. - Scottish Highers Administration and IT - Question 4 - 2018

Organizations should implement strict access control measures at physical locations where sensitive data is stored. This includes limiting access to authorized personnel only to minimize the risk of data exposure.

Staff members must be trained to verify the identity of individuals accessing sensitive information, thereby protecting personal data from unauthorized access.

All filing cabinets or storage units containing sensitive data should remain secured and locked when not in use to prevent unauthorized access.

Access to sensitive information should be strictly limited based on the organizational hierarchy. This ensures that only individuals with legitimate reasons can view or handle particular data.

Designate a specific individual responsible for the security of physical data storage; this person will ensure that all cabinets are secured properly at the end of the working day.

To enhance security, strategies should be in place where personnel responsible for data access are located near filing systems, allowing for immediate monitoring and oversight.

Organizations should have protocols for securely destroying data that is no longer required. This can include shredding physical documents and using data-wiping software for electronic files.

Conduct periodic audits of access rights and updates to policies surrounding data access to ensure compliance with current regulations and best practices.