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The following is an extract from the Treasurer's report which was recently presented at the AGM of Glenmore Football Club - Leaving Cert Business - Question 1 - 2006
Question 1
The following is an extract from the Treasurer's report which was recently presented at the AGM of Glenmore Football Club. 1. On recent completion of the building p... show full transcript
Worked Solution & Example Answer:The following is an extract from the Treasurer's report which was recently presented at the AGM of Glenmore Football Club - Leaving Cert Business - Question 1 - 2006
Step 1
Describe two different methods the club could use to raise funds to improve its financial position.
Answer
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Increasing Subscription Fees: The club could raise its membership subscription fees. By assessing the current financial needs and justifying increases to the members, the club can generate additional revenue to improve its financial position.
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Fundraising Events: Organizing fundraising events such as charity matches, auctions, or community events where all proceeds go directly to the club can significantly help in raising funds.
Step 2
Draft the Notice and Agenda for the AGM of Glenmore Football Club.
Answer
Notice of AGM
Notice is hereby given that the 15th Annual General Meeting of the Glenmore Football Club will take place on 10th June 2006 at 8.00 p.m. in the Clubhouse.
Agenda:
- Minutes of the last Annual General Meeting
- Matters arising from the minutes
- Chairperson’s report
- Treasurer’s report – financial position of the club
- Fundraising for the club
- Election of new officers
- Building Programme
- A.O.B.
Alice Williams
Secretary
Step 3
Outline two duties of a chairperson at an AGM.
Answer
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Opening the Meeting: The chairperson is responsible for opening the meeting and ensuring that there is a quorum present, allowing the meeting to proceed.
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Conducting the Meeting: The chairperson must ensure that the agenda is followed and that discussions are orderly, guiding participants to stay on topic while allowing for contributions.
Step 4
Outline two duties of a secretary at an AGM.
Answer
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Preparation of Documents: The secretary must ensure that all attendees receive the Notice and Agenda prior to the meeting, along with any necessary documents for review.
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Record Keeping: During the meeting, the secretary should take minutes to document discussions, decisions made, and actions required, ensuring accurate records are maintained.
Step 5
Explain three advantages of meetings as a method of communication.
Answer
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Facilitates Direct Interaction: Meetings allow for immediate interaction among participants, enabling real-time clarification and collaboration on issues.
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Promotes Transparency: Regular meetings encourage open communication and transparency among members, fostering a culture of inclusion and shared objectives.
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Enhances Decision-Making: Group discussions can lead to well-informed decisions, as members can share insights and perspectives that may not be evident in written communication.
Step 6
Explain the term ‘quorum’.
Answer
A 'quorum' is the minimum number of members required to be present at a meeting to make the proceedings valid. It ensures that decisions made reflect the collective agreement of a sufficient number of participants, thereby legitimizing the outcomes of the meeting.