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A new hospital has recently been built in your neighbourhood - NSC Computer Application Technology - Question 9 - 2016 - Paper 2
Question 9
A new hospital has recently been built in your neighbourhood. The hospital will be using a variety of technologies to improve service delivery and to function more e... show full transcript
Worked Solution & Example Answer:A new hospital has recently been built in your neighbourhood - NSC Computer Application Technology - Question 9 - 2016 - Paper 2
Step 1
9.1.1 State TWO advantages of having these progress reports available electronically instead of using handwritten reports.
Answer
Using smartphones or tablet computers for progress reports has numerous advantages:
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Improved Accuracy: Electronic reports reduce the risk of errors associated with bad handwriting. This enhances communication among medical staff and ensures accurate patient information is recorded.
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Efficiency and Accessibility: Electronic reports can be accessed quickly and are more environmentally friendly since they eliminate the need for paper. Additionally, they can incorporate multimedia elements, such as images or videos, which traditional handwritten reports cannot.
Step 2
9.1.2 State TWO ways in which records can be transferred from the smartphones or tablet computers and stored directly on the server, even if the network is not working.
Answer
Records can be transferred in the following ways:
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USB Connection: Data can be transferred directly from the device to the server using a USB cable or via an OTG (On-The-Go) connection to an external storage device.
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Bluetooth or Wi-Fi Direct: These wireless technologies can be used to transfer data locally between the device and the server, bypassing network requirements.
Step 3
9.2.1 What is the general purpose or use of an import function?
Answer
The general purpose of an import function is to facilitate the transfer and integration of data from one format or source into a specific program or system, allowing users to easily incorporate existing data into their new projects.
Step 4
9.2.2 Briefly explain what a wizard is in this context.
Answer
In this context, a wizard is a user-friendly program or interface that guides the user through the import process. It typically breaks down the steps needed to complete the task, providing prompts and options to make the process straightforward and accessible.
Step 5
9.2.3 Explain what the 'append' option allows you to do.
Answer
The 'append' option allows users to add new data to an already existing table within the database. This means that instead of overwriting existing records, new entries can be included without altering or losing the information that is already present.
Step 6
Step 7
9.3.2 Explain the advantage of adding the path in all the documents that are saved on the server.
Answer
Adding the path to documents ensures that staff can easily locate files. If physical copies exist, having the path allows them to know exactly where to find the digital version, which streamlines access and reduces confusion.
Step 8
9.3.3 Why is it important to add the path as a field?
Answer
It's vital to add the path as a field because if a document is moved to a different folder, updating the path in the field allows users to still find the document in its new location, maintaining data integrity and accessibility.
Step 9
9.4.1 Suggest TWO guidelines that the hospital staff could follow in order NOT to become victims of phishing.
Answer
To avoid phishing, hospital staff should:
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Be Cautious with Emails: Do not follow links in emails from unknown sources. Always check the sender's address and verify the link before clicking.
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Use Trusted Institutions: Confirm the authenticity of any institution that requests personal information by directly contacting them before providing any data.
Step 10
9.4.2 Why do you think so many of the staff have numbers in their e-mail addresses?
Answer
Staff likely have numbers in their email addresses to create unique identifiers, especially when common names are already taken. This practice helps ensure that each email address is distinct and can also help in organizing or categorizing user accounts.
Step 11
Step 12
9.5.2 Give TWO advantages of using a trial version of software before installing the full version.
Answer
Advantages of using a trial version include:
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Testing Compatibility: Users can check if the trial version is compatible with their existing systems and requirements before fully committing to a purchase.
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Assessment of Features: Trial versions allow users to evaluate the software's functionality and interface, ensuring it meets their needs.
Step 13
9.5.3 Briefly explain what a template is, as well as how one would use it.
Answer
A template is a pre-formed document that contains an existing layout or structure, such as headers, footers, and formatting. Users can take a template and customize the content to fit their specific needs, such as creating invoices or agendas without having to start from scratch.
Step 14
9.6.1 Briefly describe THREE of the biggest potential technical problems the hospital might find with implementing their BYOD policy.
Answer
The hospital might encounter the following technical problems:
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Compatibility Issues: Different devices may have varying specifications, leading to potential issues when connecting to the hospital network.
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Security Concerns: Personal devices may not have adequate security measures, increasing the risk of data breaches or confidential information leaks.
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Bandwidth Limitations: An influx of devices connecting to the network can slow down internet speed and hinder productivity.
Step 15
9.6.2 State TWO benefits of using a proxy server, other than simply providing Internet access.
Answer
Benefits of using a proxy server include:
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Enhanced Privacy: A proxy server can hide the user's IP address, providing anonymity while browsing the internet.
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Content Filtering: It can be used to restrict access to certain websites or content, ensuring that staff access only appropriate material.